QT Education is a recruitment business which provides work-finding services to its clients and work-seekers. QT Education must process personal data (including sensitive personal data) so that it can provide these services – in doing so, QT Education acts as a data controller.

You may give your personal details to QT Education directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. QT Education must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with this privacy statement. At all times we will comply with current data protection laws.

Contents

Collection and use of personal data

Purpose of processing and legal basis

1. Legitimate interest
2. Statutory/contractual requirement
3. Recipients of data

Information to be provided when data is not collected directly from the data subject

• Categories of data
• Sources of data

1. Data retention
2. Your rights
3. Automated decision making
4. Links to external sites
5. Data security
6. Changes to this privacy statement
7. Complaints or queries

Collection and use of personal data

Purpose of processing and legal basis:

QT Education will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:

• Your consent
• Where we have a legitimate interest
• To comply with a legal obligation that we have
• To fulfil a contractual obligation that we have with you

Legitimate interest:

 This is where QT Education has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us.  Where QT Education has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

• Managing our database and keeping work-seeker records up to date;
• Providing work-finding services to you and our clients;
• Contacting you to seek your consent where we need it;
• Giving you information about similar products or services that you have used from us recently;
• To comply with legal requirements/guidelines set out by the DfE

Statutory/contractual requirement:

The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements.)  Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect we may not be able to continue to provide work-finding services to you.

Recipient/s of data: 

QT Education will process your personal data and/or sensitive personal data with the following recipients:

• Secondary Academies/Schools across the South West
• Former employers whom we may seek references from
• Payroll service providers
• Other recruitment agencies in the supply chain
• Pension Providers
• Recruitment database providers

Information to be provided when data collected not from the data subject

Categories of data: QT Education has collected the following personal data on you:

Personal data:

• Name, address, telephone numbers, email address
• Date of birth
• Work history
• P45/60
• Proofs of address
• Marriage certificate
• National insurance no.
• Nationality (through right to work check)

Sensitive personal data:

• Work health assessment form/disability
• Criminal convictions DBS certificate/ Update service checks
• QTS – convictions and reprimands check
• Police check for overseas workers
• Eligibility to work in the UK documents
• Proof of identification
• Terms of engagement
• Registration form

 Source of the personal data: QT Education sourced your personal data/sensitive personal data:

• QT Education website
• Job boards, LinkedIn
• Referral
• Recommendation

This information [came/did not come] from a publicly accessible source

Data retention:

 QT Education will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3 to 6 years.

Where QT Education has obtained your consent to process your personal/sensitive personal data, we will do so in line with our retention policy. Upon expiry of that period QT Education will seek further consent from you. Where consent is not granted QT Education will cease to process your personal data/sensitive personal data.

Your rights:

Please be aware that you have the following data protection rights:

• The right to be informed about the personal data the Company processes on you;
• The right of access to the personal data the Company processes on you;
• The right to rectification of your personal data;
• The right to erasure of your personal data in certain circumstances;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data that was based on a public or legitimate interest;
• The right not to be subjected to automated decision making and profiling; and
• The right to withdraw consent at any time.

Where you have consented to QT Education processing your personal data/sensitive personal data you have the right to withdraw that consent at any time by contacting Rosalyn Tharme – Compliance Officer on 01275 844 842 or email ros.tharme@qteducation.co.uk. Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.

There may be circumstances where QT Education will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.

If you believe that any of your data that QT Education processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

 You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

Links to external websites:

QT Education’s website may contains links to other external websites. Please be aware that QT Education is not responsible for the privacy practices of such other sites.  When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information.  This privacy statement applies solely to information collected by QT Education’s website.

Data Security:

QT Education takes every precaution to protect our users’ information. Security measures in relation to the personal data processed are –  firewalls, encryption, limited access, use of passwords.

Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk or a marketing assistant) are granted access to your information.

QT Education uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason QT Education cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet.

If you share a device with others we recommend that you do not select the “remember my details” function when that option is offered.

If you have any questions about the security at our website, you can email Rosalyn Tharme on ros.tharme@qteducation.co.uk. 

Changes to this privacy statement:

We will update this privacy statement from time to time.  We will post any changes on the statement with revision dates.  If we make any material changes, we will notify you.

Complaints or queries:

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Rosalyn Tharme on 01275 844 842 or email ros.tharme@qteducation.co.uk.

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.